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Success cases: Logistics
Data comparison of web forms versus physical formats
Manual data verification process performed on import and export documents to detect inconsistencies. First, the export and import documents are compared to the information entered in the operator’s online application’s Goods Movement Form. The form is either approved or rejected based on the data entered. Finally, the system status is updated.
Manual transcription of data from physical waybills to load the information of goods arriving from various airlines into the MUISCA systems and the airport operator’s web application. The information from the physical waybills received in the DIAN Prevalidator Excel macro is transcribed during the process, and an XML file is generated. This file is used to report the cargo manifest in MUISCA.
The XML is then uploaded to the operator’s web application and will be billed through the accounting system after the flight has been completed.
The import traceability process entails reading an Excel input file containing information about the purchases made from various suppliers as well as their respective import data. To ensure the integrity of the cargo and that the data has not changed, this data must be verified against the pages of shipping companies, intermediaries, and ports.
Approval of withdrawal requests
This process consists of the validation and approval of withdrawal order requests submitted by clients using the port’s online portal. In these requests, the withdrawals must be validated and approved, and they are subject to customs control in the same manner as the Container and Loose Cargo Withdrawal procedures. For the validation, the documents are examined and their data is compared with what is registered in the DIAN and the port’s portal in order to determine if the customs information is legally permitted; if so, the withdrawal order is approved.
Self-management of import tracking
This process involves supplying clients who contract the import and export service with a mechanism through which they can monitor the status of their cargo in transit. During this process, the cargo status must be checked both on the shipping companies and airlines’ websites in order to report the status of the item to the client and notify them in a timely manner if anything goes wrong.
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